There can never be a better option for arranging friends and family for an evening than a sundowner party. Still, finding a trustworthy catering service for sundowner party that doesn’t dig too much into your pocket is a bit of a daunting task. Nevertheless, you may find the right one for your party by following these few practical tips:
Determine Your Budget and Guest List
The first step to finding the right sundowner party caterers is to determine how much you are willing to spend. Determine your budget for food and drinks. Having a clear budget will help you narrow your choices and avoid unnecessary expenditures. Simultaneously, finalise your guest list. Knowing the exact number of people attending your party will make it easier to get accurate quotes from caterers and avoid overordering or underestimating.
Find Out About Local Caterers
Begin by looking for local catering services that have experienced sundowner parties. Local catering businesses are usually cheaper because of lower transportation costs. Consult local friends, family or working colleagues who have already successfully organised such events. With this list of potential catering businesses, check their online reviews as well as ratings on platforms like social media or reviewing websites.
Get Multiple Quotes
Do not settle for the first caterer you come across. Call at least three to five caterers and ask for a detailed quote. This will give you an idea of the price range and enable you to compare services. Make sure the quotes include all charges: food, staff, setup and cleanup.
Choose Simple Menus
A sundowner party does not have to necessarily host a grand spread. Opt for a simple menu yet appealing. Select dishes that are easy to prepare and serve, as this can make a big difference in reducing costs. Finger foods, canapés and light refreshments are perfect for such events. Discuss menu customisation with your chosen catering service for sundowner party to ensure it is within your budget and preferences.
Opt for Food Stations or Buffets
Instead of a plated dinner, use food stations or a buffet-style arrangement. These arrangements reduce the extra serving staff required and allow your guests to serve themselves while creating a more casual environment.
Check for Hidden Costs
Discuss with your caterer prior to finalising your arrangements to have them provide a detailed breakdown of costs to ascertain that there are no other hidden charges. For example, some caterers may charge extra for utensils, table linens or additional services like cake-cutting or serving drinks. Being upfront about all expenses can save you from unexpected surprises later.
Book Early
It may even double the price for sundowner party caterers to make last-minute bookings. To get better deals, book your catering beforehand. Early booking of catering for sundowner parties will also give you plenty of time to adjust either the menu or event arrangement in case you want a change.
If you follow these tips, your sundowner party will not only be fun for your friends, but it will also be easy on you and your wallet.
